Summary

An email confidentiality notice offers legal guidance on how the content of your email should be treated. Common uses are to state how an email should be deleted if misaddressed and to provide a legal disclaimer of views and opinions expressed in the email.

Configuration

You can configure your mail app to auto-insert the notice so that it’s included on every email you send. One way to do this is to copy and paste the text below your email signature.

Legal Stuff

If you’re a business, you maybe required by law to include a confidentially notice and extra details about your business. Every country has it’s own legal obligations so if you’re unsure what’s required, please check with your legal advisory for guidance.

UK Law

The Companies Act 1985 requires private, public limited company and Limited Liability Partnerships to clearly detail the following on all of your business emails and business stationary:

1. Your company registration number;
2. Your place of registration (e.g. Scotland or England & Wales);
3. Your registered office address

Example

This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of [business name].

If you are not the intended recipient of this email, you must neither take any action based upon its contents, nor copy or show it to anyone.

Please contact the sender if you believe you have received this email in error.

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Tags: business, confidentiality, disclaimer, Email, legal, notice, signature

This entry was posted on Wednesday, August 19th, 2009 at 11:55 am and is filed under Setting up email on your computer. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.